The Struggles
Frogner needed a tool to help them get control over the supply staff situation.
They spent in average 30 min per day, per leader, per kindergarten to resolve the situation.
They wanted the best supply staff to work cross different kindergartens to get better quality of work.
The city area wanted a joint recruitment process cross all kindergartens.
It was political pressure to reduce the use of staffing agencies in the municipality.
What could Stepifi do?
Better insight and control by implementing Stepifi Insight Dashboards
Save time when booking staff by implementing the Stepifi Smart App
Make sure the best staff worked in several kindergartens by implementing the Stepifi Digital Resource Pool
The total consequence of using Stepifi will reduce staffing agency use
The pilot
Started the pilot with six kindergartens from August 2018 to November 2018
Great feedback from managers – the service is super user friendly!
Successful onboarding of all users
The best supply staff are used the most (80 of -20 rule)
All the kindergartens now have their private pool of supply staff
Result
Stepifi worked as planned! Frogner then choose to implement the service for all kindergartens 🙌
Full implemantation
Rolled Stepifi out to all kindergartens (19) in February 2019
Great feedback from all managers
Less then 20 support tickets
Over 4500 hours booked in the first six months
Now 90+ people in their private pool
Reduced the time of booking with 95%
Result
Stepifi is working as planned. Stepifi is now the primary tool for booking temps in the city area 🙌
Recruitment
Started the joint recruitment in April 2019
Received 20+ applications the first week
Frogner doubled their pool size in 3 months
Distributing interviews to all kindergartens saves time
Result
Joint recruitment has been a tremendous success 🙌
The Stepifi effect
95% reduction in time getting supply staff
40%+ reduction of staffing agency use
Better quality cross all kindergartens
Role based insight gives better control
Joint recruitment is working great
Automated booking process
Save time, money and headache
Instead of using SMS, Mail, Facebook or other inefficient tools when the need arises, Stepifi has restructured and digitized the entire booking process.
Send a request to X amount of available internal resources.
Use a timer function to prioritize internal users before asking external users.
If none of your internal users can work the request automatically is sent to the users of your choice in the external pool.
The external pool consist of users who can work cross locations inside your organization.
If none of your external users can work the request automatically is sent to the users of your choice in the staffing agency pool.
The staffing agency admins their own pool inside you tenant in Stepifi.